GaL-AA Seeking Candidates for 2018 Elections
It’s that time of the year again—time for the GaL-AA spirit of rotation to inspire and excite your spirit of service for the LGBT+ AA community!
There are a few things we think you should know about service positions with GaL-AA. First, anyone can run for an executive committee position no matter where in the world you live. Second, we hold monthly business meetings electronically via Skype. Third, as per the GaL-AA by–laws, the executive committee shall have one (1) in-person, face-to-face meeting each year after the International AA Convention and then two (2) per year the year before and the year of the AA Convention. Therefore, it is the responsibility of each executive member to pay for any travel and other related expenses to and from the face-to-face meetings. If you need any further information please contact a member of the committee.
Available GaL-AA Executive Committee Positions:
- 12 October – 25 November 2017:Resume submissions accepted
- 30 November 2017:Slate of candidates announced and ballots distributed via email.
- 30 November – 21 December 2017:Online voting open
- 28 December 2017:Results announced
- 01 January 2018:New Officers assume responsibilities
Other Appointed Positions:
Do you want to be of service but the positions above don’t seem the right fit for you? Don’t worry, we have something for everyone! Also available are non-voting positions that are simply appointed by the board.
- Help with Newsletter
- Roundup Liaison(s)
- Help with our website (design, PHP/Wordpress)
The GaL-AA Executive Committee looks forward to you joining our fellowship to help bring a message of experience, strength, and hope to our LGBT+ AA Community. For questions and submissions, please email firstname.lastname@example.org.
For Your Reference:
- Click to read the GaL-AA By-Laws on GaL-AA.org
- GaL-AA Executive Committee Terms ending 31 December 2017
- Deputy Chair – Carol N.
- Secretary – Mark P.
- Advisor II – Eric W.
- Any GaL-AA member may run for the Executive Committee by sending a service resume
- Service resumes should outline an individual’s work within the fellowship and any specific talents that will contribute to GaL-AA’s mission
- Click to read brief descriptions of responsibilities for each position, which are also provided below for your convenience
General Committee Member Responsibilities
(All members share these responsibilities)
- Participate in all planning to ensure that GaL-AA serves the gay and lesbian members of Alcoholics Anonymous; works in the spirit of unity with AA as a whole and carry’s the message of recovery for the lesbian and gay alcoholic who still suffers.
- Attend all meetings of the Executive Committee whether in person or via conference call or electronic media.
- Encourage and support the participation of members, representatives and volunteers in all areas of GaL-AA service.
- Maintain fiscal accountability for GaL-AA through the development of an annual budget, approval of the annual budget, raising funds as needed and monitoring the financial reports and the Treasurer’s reports.
- Participate in periodic inventory of GaL-AA mission, services and goals; this inventory to take place in all odd-numbered years.
- Participate in the oversight responsibility for the GaL-AA newsletter, GaL-AA website, all print materials, public information and media endeavors.
- Agree to release full name and contact information while serving on the Executive Committee in keeping with the public corporate and fiduciary responsibilities.
- Participate in the formulation and membership of standing committees and ad-hoc committees as determined by the Executive Committee.
- At the time of rotation off the committee, each member will prepare and train the in-coming member to ensure an orderly transition to maintain the purpose and services of GaL-AA. This includes all documentation and verbal explanation of position responsibilities.
- The Executive Committee will work within the Traditions of Alcoholics Anonymous in all matters, reminding us to act as trusted servants; trust the process of the group conscience and remember to place principles before personalities.
- GaL-AA shall endeavor to use the guidelines of Alcoholics Anonymous wherever possible. The General Service Office provides specific guidelines on most matters which are based on the experiences of other service groups. In addition, the GSO offers literature models for written information. Our goal is not to reinvent the wheel but to use the work of those who have come before us in service to the alcoholic.
- Participate in other duties as assigned by the Executive Committee.
- Preside over all meetings of the full Advisory Council, Executive Committee and General Membership in the event that the Chairperson is unable to do so.
- Replace Chairperson in all identified roles and responsibilities in the event that the Chairperson is unable to execute the position.
- In cooperation with the Chairperson, establish all agendas.
- Oversee all literature (in print and on website) to insure accuracy and consistency of message.
- Monitor all literature (written and on website) to ensure that it is within the decisions and recommendations of the Executive Committee.
- In cooperation with the Chairperson, facilitate an ongoing process of setting goals, monitoring progress, involving volunteers and identifying needs or changes.
- Serve as the primary liaison with AA-GSO, the AA Special Interest Groups, Box 459 and the LGBT+ international AA community. Maintain communication through letters of introduction, annual contacts and transmitting GaL-AA minutes, financial reports and informational materials.
- Maintain responsibility for the election process, solicitation of nominees, slate of candidates and balloting. Deputy Chairperson will appoint one member of the Executive Committee to serve with the Deputy Chairperson in this task. The member is to be someone who is not a candidate in the election cycle.
- Prepare and distribute minutes for all GaL-AA Executive Committee meetings and General Membership meetings with attendance record. Document approval and/or corrections to minutes.
- In cooperation with Chairperson, prepare and distribute meeting agendas and corresponding materials prior to each meeting of the Executive Committee.
- Serve as custodian of corporate records including but not limited to by-laws, policies, rules of order, minutes, correspondence, committees, Manual of Policies and Practices, charter and archival materials.
- Receive and review all GaL-AA correspondence; respond and/or redirect as appropriate.
- Responsible for all GaL-AA Executive Committee correspondence.
- Maintain a listing of all members of the Executive Committee.
- Manage the post office box/corporate mailing address.
- Receive donations via mail; deposit, document and send acknowledgments.
- Maintain co-signatory authority on all bank accounts.
- Maintain compliance with non-profit incorporation, in cooperation with Treasurer.
- Maintain compliance with IRS status, in cooperation with Treasurer.
- Maintain the primary role for Public Information, carrying the purpose and services of GaL-AA to the community.
- Serve as primary liaison with conferences and roundups to cooperate in service to the alcoholic who still suffers.
- Establish and maintain a model of public information for use at events to include booth display, staffing guidelines, presentations, signage and a system to sign up individuals, groups and round ups, etc.
- Coordinate all representation of GaL-AA at roundups and other conferences to ensure that the format, materials and message are consistent with GaL-AA model.
- Participate with the Deputy Chairperson and Technical Liaison in the development of GaL-AA literature for use in public information events, routine AA conventions, LGBT+ settings and the website.
- Serve to orient new members of the Executive Committee who take office on January 1 in even numbered years.
- Develop policies and procedures for GaL-AA work with the public.
- Provide orientation to new members of the Executive Committee.
Notice of GaL-AA Bylaw Updates
Dear Members of GaL-AA:
At the Executive Committee’s face-to-face meeting in Troy Michigan in mid-March, the committee unanimously voted to revise the GaL-AA bylaws that had been in effect since August 29, 2014. These changes do not affect your overall rights as members of GaL-AA and they are summarized below. A version marked to show the changes we are proposing is posted here. According to Article 13 of the bylaws, the revised bylaws shall be posted on our website. As members of GaL-AA, the bylaws empower you to challenge the proposed revisions.
Summary of changes:
- References to lesbians, gay men and other gay people have been replaced with the more current/appropriate term “LGBT+”.
- The Statement of Inclusion in Article 3 was brought up to date with changes made by the Executive Committee at another in-person meeting in October of 2016.
- Article 7.2 was revised to require one in-person meeting annually as opposed to two (the committee believes there is a cost benefit associated with this change).
- We made other stylistic/non-material changes throughout the bylaws to correct typographical errors, misspellings and punctuation and use better grammar.
As further provided in Article 13, as members, you may challenge revisions at any time prior to October 11, 2017. As was always required, a challenge must be submitted to the GaL-AA chairperson in writing and shall include justification for the challenge. The committee will uphold or deny any challenges received at a subsequent meeting as further provided in Article 13.
Please take a moment to review the revised bylaws. Send any questions or challenge related e-mails to us using the contact form under “Contact Us”. Thank you for the opportunity to serve the LGBT+ AA community.
GaL-AA Executive Committee
GaL-AA Summer Newsletter is here!
GaL-AA at “Together We Can”, Detroit, MI
The GaL-AA committee had a wonderful time meeting all the fabulous folks in Detroit, made some great connections and started rounding up volunteers for the International AA Convention in 2020.
The executive committee would like to send a special THANK YOU to the “Together We Can” committee in Detroit for their generous hospitality in hosting us for the two days prior to the roundup and for all the warm and friendly people we met over the weekend. Besides having our usual face-to-face business meetings, the GaL-AA committee manned a table with information about GaL-AA and signup lists for the 2020 International AA Convention. Denise R. spoke briefly on Friday night about our overall purpose and to introduce the rest of the committee. Saturday afternoon, the GaL-AA committee presented a workshop on GaL-AA and locale activities/formation of a Detroit International ad hoc committee. The response from conference attendees was overwhelming and we had many folks signed up for future interest. Over the next year, we will begin to work with Randall R. who will be our Advisor on the GaL-AA committee to work directly with the Detroit International committee to begin forming sub committees responsible for overseeing all the activities at the 2020 International Convention.
In addition to our recruiting efforts at the roundup, the GaL-AA committee decided on a cost-saving measure. We will reduce our mandatory two face-to-face business meetings each year, to just one. We are also enhancing our meetings database to provide links directly to Intergroup and Area websites with filters to LGBT+ meetings if applicable. This approach will allow us to serve those largest cities around the country that are closest to the meetings to keep them as up-to-date as possible.
Contributing to GaL-AA
7th Tradition: Self-Support and 12th Step Work
We received inquiries from members on our committee’s use of funds. Like all groups in our fellowship, GaL-AA is self-supporting and relies on contributions from groups and individuals. In keeping with the 7th Tradition, we do not accept donations from non-AA sources. Groups (regularly, some sporadically) send monies to GaL- AA from meeting collections. We also receive contributions from AA round-up committees, and individual AA members send contributions as a way of giving back to the fellowship – in short, GaL-AA’s operating funds come from you.
What we do with contributions? We maintain an internet website, operate hospitality suites at AA’s International Conventions, distribute literature, sponsor registrations for round-up attendees that lack resources, maintain databases of LGBT meetings and roundups, mass mail communications about and from GaL-AA to AA members, and pay fees to service providers necessary for our operations. None of our committee members are compensated with contributions (each donates his or her time freely). We do not use funds for travel expenses (other than hotel accommodations for limited in-person meetings annually), and we meet monthly online so we do not have normal rental expense. Although different from home groups’, our expenses are necessary in performing 12-Step work. A summary of contributions from groups/sources is below. Is your group contributing or should it consider contributing? There is an AA world outside any home group that includes special purpose groups (other groups similar to GaL-AA with individuals from distinct backgrounds: International Doctors in AA, International Lawyers in AA, “Birds of a Feather”/ airline pilots and aviation professionals in AA, etc.), the fellowship’s General Service Office (GSO), regional intergroups, district and area committees. No matter what their composition, special purpose groups have the same primary purpose as any AA group: carrying the AA message to the alcoholic who still suffers. We are united in the first tradition with one another as it states our common welfare comes first with personal recovery depending upon unity. What a great tradition that binds us.
AA’s GSO has suggested guidance on the 7th Tradition and financial matters groups should consider in adhering to the traditions and upholding the concepts for AA service. GSO’s guidelines remind groups to consider distributing excess funds for 12- Step work. Naturally, the home group’s expenses (rent, literature, coffee/snacks, other supplies) are paid before any distributions outside. The guidance recommends groups consider a plan of distribution (a matter for your group’s own conscience) for funds in order to further carry out the 5th Tradition and 12th Step work. Many group treasurers are familiar with the percentage plan for sending monies to GSO, intergroup/central office, district and area. If your group doesn’t already contribute to GaL-AA, ask your group members to consider us as another AA service entity that relies on your support to carry the message. We are grateful to the groups and individuals for their continuous support. See the website and newsletter for more information on ways to contribute. [Those interested in GSO’s guidance may find it in the AA pamphlet “Self-Support: Where Money and Spirituality Mix”: http://www.aa.org/assets/en_US/f- 3_selfsupport.pdf.]