GaL-AA Seeking Candidates for 2017 Elections
We are still in need of candidates for the positions below and will be extending the application deadline. We hope you will please consider submitting your service resume by Friday, December 9th, 2016.
It’s that time of the year again—time for the GaL-AA spirit of rotation to inspire and excite your spirit of service for the LGBT+ AA community!
There are a few things we think you should know about service positions with GaL-AA. First, anyone can run for an executive committee position no matter where in the world you live. Second, we hold monthly business meetings electronically via Skype. Third, as per the GaL-AA by–laws, the executive committee shall have two (2) in-person, face-to-face meetings per year. Therefore, it is the responsibility of each executive member to pay for any travel and other related expenses to and from the face-to-face meetings. If you need any further information please contact a member of the committee.
Available GaL-AA Executive Committee Positions:
- 07 October – 09 December 2016: Resume Submissions accepted
- 16 December 2016: Slate of Candidates announced and ballots distributed via email.
- 16 December – 23 December 2016: Online voting open
- 28 December 2016: Resulted announced
- 01 January 2017: New Officers assume responsibilities
Other Appointed Positions:
Do you want to be of service but the positions above don’t seem the right fit for you? Don’t worry, we have something for everyone! Also available are non-voting positions that are simply appointed by the board.
- Help with Newsletter
- Roundup Liaison(s)
- Help with our website (design, PHP/Wordpress)
The GaL-AA Executive Committee looks forward to you joining our fellowship to help bring a message of experience, strength, and hope to our LGBT+ AA Community. For questions and submissions, please email firstname.lastname@example.org, or you can contact our Deputy Chair, Carol N. (email@example.com / 781-367-9939).
For Your Reference:
- Click to read the GaL-AA By-Laws on GaL-AA.org
- GaL-AA Executive Committee Terms ending 31 December 2016
- Chair – Denise R.
- Treasurer – Mark J.
- Advisor I – Jim A.
- Advisor III – Pierre B.
- Any GaL-AA member may run for the Executive Committee by sending a service resume
- Service resumes should outline an individual’s work within the fellowship and any specific talents that will contribute to GaL-AA’s mission
- Click to read brief descriptions of responsibilities for each position, which are also provided below for your convenience
General Committee Member Responsibilities
(All members share these responsibilities)
- Participate in all planning to ensure that GaL-AA serves the gay and lesbian members of Alcoholics Anonymous; works in the spirit of unity with AA as a whole and carry’s the message of recovery for the lesbian and gay alcoholic who still suffers.
- Attend all meetings of the Executive Committee whether in person or via conference call or electronic media.
- Encourage and support the participation of members, representatives and volunteers in all areas of GaL-AA service.
- Maintain fiscal accountability for GaL-AA through the development of an annual budget, approval of the annual budget, raising funds as needed and monitoring the financial reports and the Treasurer’s reports.
- Participate in periodic inventory of GaL-AA mission, services and goals; this inventory to take place in all odd-numbered years.
- Participate in the oversight responsibility for the GaL-AA newsletter, GaL-AA website, all print materials, public information and media endeavors.
- Agree to release full name and contact information while serving on the Executive Committee in keeping with the public corporate and fiduciary responsibilities.
- Participate in the formulation and membership of standing committees and ad-hoc committees as determined by the Executive Committee.
- At the time of rotation off the committee, each member will prepare and train the in-coming member to ensure an orderly transition to maintain the purpose and services of GaL-AA. This includes all documentation and verbal explanation of position responsibilities.
- The Executive Committee will work within the Traditions of Alcoholics Anonymous in all matters, reminding us to act as trusted servants; trust the process of the group conscience and remember to place principles before personalities.
- GaL-AA shall endeavor to use the guidelines of Alcoholics Anonymous wherever possible. The General Service Office provides specific guidelines on most matters which are based on the experiences of other service groups. In addition, the GSO offers literature models for written information. Our goal is not to reinvent the wheel but to use the work of those who have come before us in service to the alcoholic.
- Participate in other duties as assigned by the Executive Committee.
- Preside over all meetings of the full Executive Committee and the General Membership.
- Develop the agenda for all Executive Committee meetings in consult with the Deputy Chairperson.
- Maintain co-signatory authority on back accounts
- Maintain responsibility as signatory for all contracts and financial matters.
- Designate a member of the Executive Committee to serve as coordinator/manager of all responsibilities for GaL-AA representatives.
- Develop and maintain a Manual of Policies and Practices with the approval of the Executive Committee. Primary responsibility will be with the Chairperson, Deputy Chairperson and Secretary.
- To facilitate efficient cooperation, the chairperson will serve as the primary contact with the General Service Office of Alcoholics Anonymous and/or its’ designated contractors in order to plan GaL-AA participation with the International Alcoholics Anonymous Conventions held every five years.
- Prepare and present an annual budget.
- Prepare and present quarterly financial reports.
- Prepare and present monthly status reports on income, expenditures and budget adherence.
- Maintain standard record keeping system for fiscal matters.
- Establish and maintain GaL-AA checking and savings accounts.
- Collect all monies for deposit to the bank.
- Approve all invoices; disburse funds and prepare checks for payment.
- Serve as primary contact with banking institutions and arrange for authorization of check signatories.
- Maintain co-signatory authority on all bank accounts.
- Maintain prudent reserve fund as determined by the Executive Committee and other reserve funds as designated by the Executive Committee.
- Prepare and submit appropriate tax documentation to maintain compliance with IRS rules for non- profit corporations.
- Maintain incorporation status, in cooperation with secretary.
- Develop policies and procedures for financial matters.
- Perform other duties as assigned.
- Maintain the primary role for development of opportunities for representatives/volunteers to participate in the work of GaL-AA, to share in decision making and to assume responsibilities for service work.
- Maintain responsibility for distributing information from the Executive Committee to the representatives/volunteers.
- Maintain responsibility for channeling information from representatives/volunteers to the Executive Committee.
- Maintain responsibility for all materials (written or via website) which pertain to representatives/volunteers (with approval of Executive Committee). This includes job descriptions, flyers, brochures, handbooks, etc.
- Coordinate with Advisor I for all representatives/volunteers hosting a Gal-AA presence at roundups or conferences to ensure consistency of model and materials.
- Serve to orient new members of the Executive Committee who take office on January 1 in odd numbered years.
- Serve as the primary liaison with the Grapevine.
- Facilitate special projects identified by the Executive Committee.
- Respond to individual and group requests for assistance from GaL-AA.
- Serve as GaL-AA Liaison to the gay/lesbian AA host community in planning for the GaL-AA participation in the International Convention of Alcoholics Anonymous held every five years.
Contributing to GaL-AA
7th Tradition: Self-Support and 12th Step Work
We received inquiries from members on our committee’s use of funds. Like all groups in our fellowship, GaL-AA is self-supporting and relies on contributions from groups and individuals. In keeping with the 7th Tradition, we do not accept donations from non-AA sources. Groups (regularly, some sporadically) send monies to GaL- AA from meeting collections. We also receive contributions from AA round-up committees, and individual AA members send contributions as a way of giving back to the fellowship – in short, GaL-AA’s operating funds come from you.
What we do with contributions? We maintain an internet website, operate hospitality suites at AA’s International Conventions, distribute literature, sponsor registrations for round-up attendees that lack resources, maintain databases of LGBT meetings and roundups, mass mail communications about and from GaL-AA to AA members, and pay fees to service providers necessary for our operations. None of our committee members are compensated with contributions (each donates his or her time freely). We do not use funds for travel expenses (other than hotel accommodations for limited in-person meetings annually), and we meet monthly online so we do not have normal rental expense. Although different from home groups’, our expenses are necessary in performing 12-Step work. A summary of contributions from groups/sources is below. Is your group contributing or should it consider contributing? There is an AA world outside any home group that includes special purpose groups (other groups similar to GaL-AA with individuals from distinct backgrounds: International Doctors in AA, International Lawyers in AA, “Birds of a Feather”/ airline pilots and aviation professionals in AA, etc.), the fellowship’s General Service Office (GSO), regional intergroups, district and area committees. No matter what their composition, special purpose groups have the same primary purpose as any AA group: carrying the AA message to the alcoholic who still suffers. We are united in the first tradition with one another as it states our common welfare comes first with personal recovery depending upon unity. What a great tradition that binds us.
AA’s GSO has suggested guidance on the 7th Tradition and financial matters groups should consider in adhering to the traditions and upholding the concepts for AA service. GSO’s guidelines remind groups to consider distributing excess funds for 12- Step work. Naturally, the home group’s expenses (rent, literature, coffee/snacks, other supplies) are paid before any distributions outside. The guidance recommends groups consider a plan of distribution (a matter for your group’s own conscience) for funds in order to further carry out the 5th Tradition and 12th Step work. Many group treasurers are familiar with the percentage plan for sending monies to GSO, intergroup/central office, district and area. If your group doesn’t already contribute to GaL-AA, ask your group members to consider us as another AA service entity that relies on your support to carry the message. We are grateful to the groups and individuals for their continuous support. See the website and newsletter for more information on ways to contribute. [Those interested in GSO’s guidance may find it in the AA pamphlet “Self-Support: Where Money and Spirituality Mix”: http://www.aa.org/assets/en_US/f- 3_selfsupport.pdf.]
Submit your Story!
Help to carry the message by contributing your story and experience to Gal-AA!
GaL-AA is looking for member stories to publish in upcoming newsletters.
We’d love to hear from you today!
We will notify you before publication if your story is chosen.
Yours in Service,
GaL-AA Executive Committee